POSITION : Head Legal & Company Secretary
LEGAL DEPARTMENT & COMPANY SECRETARIAT

LOCATION: Head Office KIJITONYAMA

ROLE & RESPONSIBILITIES
• Organize Board committee meetings, AGMs for the bank and render secretarial services.
• Anchor preparations for the Annual General Meetings (AGMs) of the bank’s stakeholders in the country.
• Render necessary secretarial services during Board meetings

• Co-ordinate relationship between the Bank and its major Shareholders/Shareholders Associations.

• Liaise with the Registrars of the bank on resolution of crucial complaints and requests from Shareholders.
• Maintain books and Statutory registers

• Render timely returns to Regulatory authority’s matters relating to Legal and Corporate Governance.
• Ensure Corporate Governance compliance with the requirements of the Bank of Tanzania (BOT).
• Vet and execute documents under the common seal.

• Ensure proper custody, and use of the common seal of the country.

• Advise executive management on relevant country laws and regulations.

• Track development, and International best practices in corporate governance, and advise management accordingly.

• Secretary to the Annual General Meeting, Board Management Committees and Management Committees of the Bank responsible for drafting Board Minutes and Resolutions
• Drafting, negotiating and reviewing contracts between the Bank and other parties suchas vendors

• Preparing security documentation in respect of approved credit facilities and overseeing their registration in relevant facilities
• Providing adequate advice on legal issues that emanate from existing bank transactions or agreements

• Providing interpretation of local laws and regulations affecting the Bank’s business and operations
• Managing the Bank’s litigation portfolio by using the external lawyers, conducting prompt and strategic reviews of the same ensuring that the protection of the Bank’s interests is adequately protected

• Liaising with the legal division in the Head Office (UBA PLC) to adapt the legal policies of the Bank while ensuring compliance to all local legal and statutory requirements with the region · Any other duties as may be assigned by the Supervisor.

KEY PERFORMANCE INDICATORS

• Timely generation of reports.

• Number of recurring audit exceptions and corporate risks issues.

• Percentage compliance to internal policies.

• Number of prosecuted cases won.

• Number of Regulatory sanctions by Regulatory bodies

JOB REQUIREMENTS

EDUCATION REQUIREMENTS

• Minimum of a Bachelor’s degree in Law. Must be a registered lawyer under the legal association of the country/Member of the Tanganyika Law Society.

EXPERIENCE

• Legal and Company Secretarial practice – 12 — 15 years’ work experience in Legal practice/ Company Secretary in a related financial services institution.

KEY COMPETENCY REQUIREMENTS

• Country legal policies, Policy interpretation and Implementation capability.

• Knowledge of Local/International law, conventions, customs and practices on Banking.
• Relationship management

Key Skills

• Excellent Communication and writing skills

• High level of integrity.

• Leadership and People management skills

• Good negotiation skills.

How to Apply:

Qualified candidates MUST send their CV & Cover Letter attached with all academic certificates.

All applications MUST be sent electronically through:
Email: [email protected]
Email subject: Application for HEAD, LEGAL & COMPANY SECRETARY – 2025

Deadline: 30th March 2025

Kindly note that, only shortlisted candidates will be contacted!