Nafasi ya kazi :- Human Resources Assistant (American Services) at U.S. Embassy November 2024

Job type: Full-time

About
Announcement Number:
DaresSalaam-2024-055
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Human Resources Assistant (American Services) (All Interested Candidates)
Open Period:
11/21/2024 – 12/05/2024
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 0305 8
Salary:
TZS TSh42,293,136 /Per Year
Work Schedule:
Full-time – 40HRS PER WEEK
Promotion Potential:
LE-8
Duty Location(s):
1 Vacancy in

Dar Es Salaam, TZ
Telework Eligible:
No
For More Info:
HR Section
022-229-4148
[email protected]
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources.

For USEFM – FP grade is 6. Actual FP salary authorized by Washington D.C.
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary:

The U.S. Mission in Tanzania is seeking eligible and qualified applicants for the Human Resources Assistant (American Services) in the Human Resources Office.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
OCCASIONAL TRAVEL

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Duties
Responsible for all American personnel Human Resources activities at the Mission, including but not limited to: official messages for arriving/departing U.S. Direct Hire (USDH) staff; check-in/check-out processing; advising American employees on matters relating to career development and personnel regulations; following specific procedures for processing new USDH and family member positions, or removing existing USDH and family member positions; maintaining files for USDH and family member employees; managing recruitment program for numerous other hiring mechanism, including but not limited to family member appointments and season/intermittent work; provides general guidance and support for diplomatic accreditation (diplomatic visas and diplomatic ID processing).

Click this link to view the full responsibilities description:

(PDF 180KB)

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Qualifications and Evaluations
Requirements:
All selected candidates must be able to obtain and hold a:

Security certificate; and

Medical certificate

All selected candidates will be subject to a background investigation and a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and clearances/certifications or their candidacy may end.

Education Requirements:

Completion of two (2) years of general college studies is required.

Please address this factor in your ERA application under Education.

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:
Experience:

Minimum three (3) years of progressively responsible experience in human resources or administrative field is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language:

Level IV (Fluent) Speaking/Reading/Writing English is required. Level III (Good Working Knowledge) Speaking/Reading/Writing Kiswahili is required. (This may be tested)

Please address this language requirement in your ERA application.

Job Knowledge:

Knowledge of recruitment and employment procedures. Knowledge of privacy restrictions as they relate to personal information. Knowledge of local regulations related to visas and accreditation, Knowledge about employment on the local economy. Ability to learn new protocol and personnel regulations and procedures.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities:

Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet). The ability to learn new personnel systems and tools. Must have excellent customer service and communication skills to manage in-person and telephone contacts. Must be organized, diligent, and able to work under pressure. Good interpersonal relationships are required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

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Benefits and Other Info
Benefits:
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

AEFM / USEFM

Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:

Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.

Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

Current employees serving a probationary period are not eligible.

Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

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How to Apply
How to Apply:
Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here.

Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

To request a reasonable accommodation, please contact the HR Office at [email protected]

Diversity, Equity, Inclusion and Accessibility (DEIA) Statement

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves. We strive to create a welcoming environment for all, and we invite qualified applicants from diverse backgrounds to apply.

Required Documents:
Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.

All Applicants:

Proof of Citizenship

Work Permit (if applicable)

University Degree

University Transcript

In addition, Eligible Family Member (EFM) Applicants must submit:

Copy of Sponsor’s Travel Orders/Assignment Notification (or equivalent)

Passport copy

DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:
Applicants who are shortlisted and invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For more information on applying for jobs or employment with us, please visit the U.S. Mission website and follow us on social media at

Facebook: https://www.facebook.com/usembassytz/

Instagram: https://www.instagram.com/usembassytz/

X (formally Twitter): https://twitter.com/usembassytz

Thank you for your application and your interest in working with us.

How to Apply:

This is Full-time Job, To submit your application, please follow the link provided below.

CLICK HERE TO APPLY